WE WANT YOU ON OUR TEAM!

Managing Editor Duties: 

· Assist with recruitment of Assistant Editors for all genres

· Assist with recruitment of Readers for all genres

· Assist with soliciting submissions in all genres

· Review and revise (as needed) the submission guidelines in all genres (Submittable)

· Assist with reading and evaluating submissions in all genres (as needed)

· Review and revise (as needed) the evaluation criteria for all genres (Submittable evaluation form)

· Manage SQ staff, Editors, Assistant Editors, and Readers (insure they complete submission evaluations weekly and other tasks)

· Assist with creating weekly meeting agenda

· Assist with conducting weekly SQ meetings

· Assist Faculty Editor (as needed)

· Review and revise (as needed) acceptance and rejection letters, publication contracts, etc. (as needed)

· Communicate with contributors and submitters (send acceptances, publication contracts, rejections)

· Assist staff with proofing/copy editing work accepted for publication (grammar, punctuation, spelling, mechanics, and minor content edits)

Other Duties (as needed):

· Promote Southern Quill Events and activities via social media, SQ campus table, flyer distribution, etc.

· SQ website updates (especially News tab)

· Take photos of events

· Provide input on the aesthetic/look/feel of the journal—assist with journal layout and design

· Update/edit various documents: solicitation letters/email for donations, thank you letters, acceptance and rejections letters, invitations to SQ events, event flyers, event programs, etc.)

· Assist with the sales and distribution of the journal, contributor copies, etc.

· Research ways to help increase overall visibility, funding, and circulation

Genre Editor Duties:

· Assist with recruitment of Assistant Editor for your genre

· Assist with recruitment of readers for your genre

· Assist with soliciting submissions in your genre (and general submissions)

· Review and revise (as needed) the submission guidelines in your genre (Submittable)

· Read and evaluate submissions in your genre

· Distribute submissions in your genre to readers

· Review and revise (as needed) the evaluation criteria for your genre (Submittable evaluation form)

· Manage Assistant Editor and readers (insure they complete submission evaluations weekly)

· Meet with Assistant Editor and readers (at your discretion) to discuss “yeses” and “maybes” in your genre

· Review and revise (as needed) acceptance and rejection letters, publication contracts, etc.

· Communicate with contributors and submitters (send acceptances, publication contracts, rejections)

· Report to Managing Editor regarding work accepted for publication

· Proof/copy edit work in your genre accepted for publication (grammar, punctuation, spelling, mechanics, and minor content edits)

Other Duties (as needed):

· Promote Southern Quill Events and activities via social media, at the campus SQ table, flyer distribution, etc.

· SQ website updates (especially News tab)

· Take photos of events

· Input on the aesthetic/look/feel of the journal—assist with journal layout and design

· Update/edit various documents: solicitation letters/email for donations, thank you letters, acceptance and rejections letters, invitations to SQ events, event flyers, event programs, etc.)

· Assist with the sales and distribution of the journal, contributor copies, etc.

· Research ways to help increase overall visibility, funding, and circulation

Genre Editor Duties:

· Assist with recruitment of Assistant Editor for your genre

· Assist with recruitment of readers for your genre

· Assist with soliciting submissions in your genre (and general submissions)

· Review and revise (as needed) the submission guidelines in your genre (Submittable)

· Read and evaluate submissions in your genre

· Distribute submissions in your genre to readers

· Review and revise (as needed) the evaluation criteria for your genre (Submittable evaluation form)

· Manage Assistant Editor and readers (insure they complete submission evaluations weekly)

· Meet with Assistant Editor and readers (at your discretion) to discuss “yeses” and “maybes” in your genre

· Review and revise (as needed) acceptance and rejection letters, publication contracts, etc.

· Communicate with contributors and submitters (send acceptances, publication contracts, rejections)

· Report to Managing Editor regarding work accepted for publication

· Proof/copy edit work in your genre accepted for publication (grammar, punctuation, spelling, mechanics, and minor content edits)

Other Duties (as needed):

· Promote Southern Quill Events and activities via social media, at the campus SQ table, flyer distribution, etc.

· SQ website updates (especially News tab)

· Take photos of events

· Input on the aesthetic/look/feel of the journal—assist with journal layout and design

· Update/edit various documents: solicitation letters/email for donations, thank you letters, acceptance and rejections letters, invitations to SQ events, event flyers, event programs, etc.)

· Assist with the sales and distribution of the journal, contributor copies, etc.

· Research ways to help increase overall visibility, funding, and circulation

Genre Editor Duties:

· Assist with recruitment of Assistant Editor for your genre

· Assist with recruitment of readers for your genre

· Assist with soliciting submissions in your genre (and general submissions)

· Review and revise (as needed) the submission guidelines in your genre (Submittable)

· Read and evaluate submissions in your genre

· Distribute submissions in your genre to readers

· Review and revise (as needed) the evaluation criteria for your genre (Submittable evaluation form)

· Manage Assistant Editor and readers (insure they complete submission evaluations weekly)

· Meet with Assistant Editor and readers (at your discretion) to discuss “yeses” and “maybes” in your genre

· Review and revise (as needed) acceptance and rejection letters, publication contracts, etc.

· Communicate with contributors and submitters (send acceptances, publication contracts, rejections)

· Report to Managing Editor regarding work accepted for publication

· Proof/copy edit work in your genre accepted for publication (grammar, punctuation, spelling, mechanics, and minor content edits)

Other Duties (as needed):

· Promote Southern Quill Events and activities via social media, at the campus SQ table, flyer distribution, etc.

· SQ website updates (especially News tab)

· Take photos of events

· Input on the aesthetic/look/feel of the journal—assist with journal layout and design

· Update/edit various documents: solicitation letters/email for donations, thank you letters, acceptance and rejections letters, invitations to SQ events, event flyers, event programs, etc.)

· Assist with the sales and distribution of the journal, contributor copies, etc.

· Research ways to help increase overall visibility, funding, and circulation

Genre Editor Duties:

· Assist with recruitment of Assistant Editor for your genre

· Assist with recruitment of readers for your genre

· Assist with soliciting submissions in your genre (and general submissions)

· Review and revise (as needed) the submission guidelines in your genre (Submittable)

· Read and evaluate submissions in your genre

· Distribute submissions in your genre to readers

· Review and revise (as needed) the evaluation criteria for your genre (Submittable evaluation form)

· Manage Assistant Editor and readers (insure they complete submission evaluations weekly)

· Meet with Assistant Editor and readers (at your discretion) to discuss “yeses” and “maybes” in your genre

· Review and revise (as needed) acceptance and rejection letters, publication contracts, etc.

· Communicate with contributors and submitters (send acceptances, publication contracts, rejections)

· Report to Managing Editor regarding work accepted for publication

· Proof/copy edit work in your genre accepted for publication (grammar, punctuation, spelling, mechanics, and minor content edits)

Other Duties (as needed):

· Promote Southern Quill Events and activities via social media, at the campus SQ table, flyer distribution, etc.

· SQ website updates (especially News tab)

· Take photos of events

· Input on the aesthetic/look/feel of the journal—assist with journal layout and design

· Update/edit various documents: solicitation letters/email for donations, thank you letters, acceptance and rejections letters, invitations to SQ events, event flyers, event programs, etc.)

· Assist with the sales and distribution of the journal, contributor copies, etc.

· Research ways to help increase overall visibility, funding, and circulation

Visual Arts Editor:

· Publicize the Dean's Award for visual art

· Nominate submissions from UT students for Dean's Award 

This position requires experience using Adobe InDesign.

The Layout/Design Specialist's primary responsibility is laying out and designing the 2026 issue.

Other duties include:

Collaborating with student staff as well as with ImagePro, our printer

Graphic- and web design for the SQ website, flyers, stickers, t-shirts, etc. (as needed)

Time management skills and detail-orientation a must.